Payroll Approval, Processing, and Timelines

Pay Periods

• First Pay Period: 1^st – 15^th, paid on the 25^th or earlier
• Second Pay Period: 16^th – End Of Month, paid on the 10^th or earlier

Weekends or holidays within the payroll timeline move deadlines/check dates to the previous business day (sooner).

Approval/Processing Timelines

Initial approvals are due on the first business day after the period ends.

• This may be moved forward due to holidays and weekends.
• Earliest dates: 1^st or 16^th  
• All Personnel Action Forms (PAF) should be submitted by this day.
  • This includes terminations and Internal Relief Days for the pay period.

Final corrections/approvals are due before 8am PST, two business days before payroll is processed.

• The latest this would occur is the 6^th or 21^st
• Timecards must be fully approved for changes to be applied to the payroll.
• Please notify payroll@wellhaven.com of any changes that occur after the initial approval due date.
• Direct deposit changes made after payroll processing will not be applied.

Expected Payroll Approvals:

Note: Resources below that are direct links to Paycom require you to be logged in to view the content. 

• Time-off requests
  • Batch-Approve Time-Off Requests (Paycom)
  • Time-Off Calendar (Paycom)
• Punch Change requests
  • Punch Change Requests (Paycom)

Time-Off and Punch Change Requests should be approved at the earliest opportunity.

• Expenses (Paycom)
  • See the Expenses & Travel Reimbursement tab above if you need more details on the process.

Timecard Approval TIPS:

• Missing Punches can be identified through the Missing Punch Report 
• Filter your employee list by using the Timecard Search