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WellHaven Knowledge Base

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  • Glossary
  • WellHaven Support Team Organizational Chart & Contacts
    • All Hospitals Meetings
    • Accounts Payable (AP)
      • AP Guidelines & Contacts
      • Vendor Transition for New Affiliate Hospitals
      • Adding Your Hospital to WellHaven Corporate Vendor Accounts
        • WellHaven Corporate Accounts and Instructions
        • Corporate Account Forms and Instructions
          • Airgas (AP - Corporate Account Forms)
          • Covetrus (AP - Corporate Account Forms)
          • Elanco (AP - Corporate Account Forms)
          • Elanco-Bayer (AP - Corporate Account Forms)
          • First Veterinary Supply (AP - Corporate Account Forms)
          • Hills (AP - Corporate Account Forms)
          • Idexx (AP - Corporate Account Forms)
          • Merck (AP - Corporate Account Forms)
          • Merial (AP - Corporate Account Forms)
          • Midwest Veterinary Supply (AP - Corporate Account Forms)
          • Miller Veterinary Supply (AP - Corporate Account Forms)
          • MWI (AP - Corporate Account Forms)
          • Patterson (AP - Corporate Account Forms)
          • Quill (AP - Corporate Account Forms)
          • Royal Canin (AP - Corporate Account Forms)
          • Zoetis (AP - Corporate Account Forms)
    • Wellness Plans/Care Companion Plans
      • Wellness Plans Resources - Table of Contents
      • Wellness Plan Administration - Enrollment & Plan Management
        • Wellness Plans Administration SOP
        •  Video Demo: How to Enroll a Wellness Plan in Pulse (eVet)
        • How To: Updating Stored Cards for Wellness Plans
        • Wellness Plan Retroactive Enrollment Instructions
        • Wellness Plans Past Due Policy & Process
        • Transferring a Wellness Plan Between Hospitals (transfer entire plan)
        • Wellness Plan Collections Policies and Process
        • Care Companion Plan Cancellation Spreadsheet
        • CCP Agreement Key Points
      • Hospital Team FAQs - Wellness Plans/Care Companion Plans
        • Hospital Team FAQ Sheet for CCPs
        • Care Companion Plan CCP Talking Points for Hospital Teams
        • Plan Services, Pricing, Discounts & Restrictions
        • Plan Parasite Prevention/FTHW
        • Plan Enrollment & Payment Plan Set-up
        • Delivering Plan Services, Payment Failures, Plan Changes
      • Wellness Plan Client & Marketing Materials
        • Wellness Plan/Care Companion Plan Info Sheets (Plan Benefits, Items, and Pricing)
        • Client FAQs - Wellness Plans/Care Companion Plans
      • Wellness Plan Additional Training Resources
        • Partners for Healthy Pets Wellness Plan Information
        • IDEXX Pets Age Chart
        • Care Companion Plans Periodontal Prevention Presentation
        • Care Companion Plans Leader Guide for Team Training
      • Wellness Plan Policies
        • CCP Client Death Cancellations
      • Care Companion Plan Cancellation Spreadsheet
    • Coding Standardization - Pulse (eVet)
      • Coding Standardization Rollout & Resources - Pulse (eVet)
    • Cubex
      • Cubex Support Resources
      • Cycle Counting
      • Destock Expiring Meds
      • Discrepancy Resolution (On Tower)
      • Discrepancy Resolution (In MyQLink)
    • Equipment & Facilities
      • Facilities & Equipment Request Guidance
      • CAPEX Requisition Form (not for emergency requests)
    • Pulse (eVet) Knowledge Base
      • Fear Free Registration & Renewal
      • Hospital Financial Tools & Resources
        • Inventory & COGs Resources
          • Vetcove Training & Preferred Vendors Overview (video)
        •  How To: Access Your Hospital Reports
        •  Good Week Report Overview (2019 Enhancements Starting Week 32)
        • Profit & Loss (P&L) Statement Overview
        • Daily Count Cash Sheet
      • Human Resources
        • Employee Handbook
        • Employee Benefits
          • Employee Benefits Tools & Resources
          • Employee Assistance Program (EAP)
          • 401k Plan Information & Contacts
          • Employee Care Companion Plan Benefit Details
        • HR & Payroll Dates Calendar
        • Talent Acquisition (Recruiting)
          • ATS (ClearCo.) Tools & Resources
            • Getting Started - ClearCo
            • Job Requisitions - ClearCo
            • Offer Letters - ClearCo
            • Background Checks - ClearCo
            • Onboarding - Paycom
            • Help Center
          • Job Descriptions
          • Salary Guides and Resources
          • Referral Programs
        • Organizational Chart
          • On-boarding: Manager & Admin Tools
            • On-boarding: Doctors
              • New Hire Workflow & Resources
              • DVM Mentorship Guide: New and Recent Grads
            • On-boarding: Para Staff
              • Para Hiring Resources
              • Interview Guides
              • Phased Training Guides
          • Off-boarding
            • Off-boarding Resources
          • Employment Regulations & Compliance
            • Professional Liability Insurance
            • Workers' Compensation Guidance & Forms
          • Personnel Action Form (PAF) (Paycom)
          • Leave of Absence (LOA) Information
          • WellHaven’s Relief DVM Resource Guide
            • Relief DVM Overview
            • Internal Relief DVMs
            • External Relief DVMs - Independant Contractors
            • Third-Party Vendors & Posting Shifts (External Relief)
            • Required Documentation (External Relief)
            • External Relief DVM Invoicing
          • 2026 Performance Reviews & Compensation Increases
          • Culture Champion
            • Culture Champion Resources
              • Monthly Videos
              • Monthly Newsletters
              • Budget Guidance
              • Recognition Week Initiatives
              • Culture Wins
              • Tools & Templates
              • Wellness & Education
          • HR Monthly Training
            • Training Program Overview
          • FAQ Draft – Students, Interns, Shadowing & Observation
          • Progressive Disciplinary Action
          • Employee Wellbeing Resources
            • Employee Assistance Program (EAP)
            • Job Role Training
              • Job Role Training: DVM
                • DVM Mentorship Guide and Checklists (New and Recent Grads)
              • Job Role Training: Veterinary Technician
                • Veterinary Technician CVT Phased Training Guide (New Team Members)
                • Veterinary Technician Delegated Duties Assessment Tool
                • Adopting Technician Appointments - Decision Tree & Guidance
              • Job Role Training: Veterinary Assistant
                • Veterinary Assistant Phased Training Guide (New Team Members)
              • Job Role Training: Receptionist
                • Receptionist Phased Training Guide (New Team Members)
                • CSR Training Guide
                • Client Reminders SOP
                • Pulse SOP-Inputting Client Information
                • Ooma Voicemail Guide
                • Next Month Reminders SOP
                • Debbie Boone Training Modules
              • Job Role Training: Practice Manager
                • Practice Manager Phased Traninig
                • Practice Manager Monthly Trainings
                • Practice Manager Guide
                • AVA Resource Guide
                • Sling - Team Scheduling Tool
              • Job Role Training: PD
                • PD Phase Training Guide
            • Dental Resources & Training
              • Dental Radiographs - Charts & Positioning
              • Performing Periodontal Therapy (webinar and resources)
            • Leading Teams
              • Team Building & Team Meeting Resources
              • Quick Tips for Leaders
            • Marketing
              • WellHaven Branded Items (Scrubs, Swag, Clothing, Business Cards)
                • Social Media Resources
                  • Dental Social Posts
                  • Social Media Best Practices: Overview, Guidance & Schedule
                  • Helpful Websites for Social Media & Content to Post/Repost
                  • How To Add Social Media Graphics (with links to your accounts) To Your Email Signature
                • Managing & Optimizing Client Reviews (Google Reviews)
                • Marketing Materials Requisition Form
                • Event Notification Form (Community, Promotional, Marketing)
                • Marketing & Community Event Equipment Recommendations
                • Liine Overview - Call and Marketing Analytics
              • Medical Advisory
                • Adverse Event Reporting (includes log) & Anonymous Peer Review Process
                • Professional Liability Insurance
                • Radiation Safety
                  • OSHA
                    • GFI #256 - Impacts on Drug Compounding
                  • Medical Focus
                    • Payroll & Paycom
                      • Payroll - Timelines, Requirements, and Resources
                        • Payroll Approval, Processing, and Timelines
                        • Personnel Actions Forms (PAF)
                        • Payroll/Paycom Resource Links for Managers
                        • Payroll/Paycom Resource Links for All Employees
                        • Payroll FAQ's Guide
                      • Paycom Website (Online Portal)
                      • Paycom Kiosk (Time Clock)
                      • Expense & Travel Reimbursement Policy & Instructions for Hospital Employees
                      • Paycom - Onboarding New Employees in Paycom
                      • Paycom Scheduler for Managers
                    • PetDesk
                      • PetDesk Help Center
                      • PetDesk Best Practices
                      • PetDesk App Flyer
                      • PetDesk Scheduling a Requested Appointment
                      • PetDesk - Two-Way Texting: Best Practices
                      • PetDesk - Working The Compliance Report
                    • Vendor Resources (Clinical & Product Training)
                      • Elanco
                        • Client Education Resources
                          • Client Education: Understanding the Flea Life Cycle
                          • Client Education: Understanding the Tick Life Cycle
                          • Client Education: Understanding the Heartworm Life Cycle
                          • Client Education: Parasite Threats Are Changing
                      • IDEXX
                        • IDEXX Product Documents, Manuals and Guides
                        • IDEXX Learning Center - Product Training
                        • IDEXX Learning Center - STEPS (Simple Tools for Effective Protocols)
                        • IDEXX Learning Center - Disease
                        • IDEXX Learning Center - Diagnostics
                        • IDEXX Learning Center - Practice Management
                        • IDEXX Learning Center Website
                        • IDEXX YouTube Channel
                        • IDEXX Website
                      • Midmark
                        • Midmark Clinical Training & Resources
                          • Midmark Academy Clinical Training
                          • Midmark Academy - Introduction to Veterinary Dentistry (online course)
                          • Midmark Academy - Double Your Dentistry (online course)
                          • Midmark - Dental Opportunity Calculator
                          • Midmark - Dental Benchmarking Survey
                          • Midmark - Dental Success Kit (cost associated)
                        • Midmark Product Training & Resources
                        • Midmark Animal Health Website
                        • Midmark Animal Health YouTube channel
                    • Vets First Choice Online Pharmacy Training (video walk thru)
                    • Vetcove Training & Preferred Vendors Overview (video)
                    • Client Reminder SOP
                    • Feedback Portal
                    • Home
                    • Medical Advisory

                    OSHA

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                    Submit an IT Ticket

                    Service Desk - Total Tech Plus 

                    Core support areas: Email, Phones, Printers, Label Printers, Microsoft Office Products, Internet, and general IT how to questions.

                    Three ways to engage with the service desk:

                    Web Portal: support.wellhaven.com

                    • Use your current Microsoft Email and Password to track and submit tickets (this is the preferred method)
                    • Guide: How-To Create a Ticket

                    Centralized phone number: (360) 583-4PET (4738)

                    • Live support M-F 8AM EST - 9PM EST

                    Email: itsupport@wellhaven.com

                    • Creates a ticket and auto-generated ticket response

                    Review Service Response Times & Prioritization 

                    Contact Form Guidance